They organize conferences and exhibitions for different types of events.
They organize trade shows on a specific topic and offer buyers and sellers the opportunity to meet face-to-face and present their products or services to sellers directly.
Some event organizers have to handle all aspects of planning, organizing, and promoting. They need to be clear about who their target audience is and then find the best way to get them across the event. You may need to commission promotional materials such as magazines, newspapers, brochures, websites, and mail order advertising to attract exhibitors and visitors.
You can also use email, text messaging, and social media to promote your events. For larger exhibitions that are open to the public, they can work with an agency to produce television and / or radio commercials.
They sell exhibition space and make sure the facilities meet all requirements, including health and safety regulations.
You have to negotiate with the operators of the showrooms, with the designers and with the catering companies. At the end of the event, the organizer evaluates the success of the trade fair by gathering the opinions of exhibitors and visitors and analyzing the number of visitors.
Some organizers specialize in one aspect of their development, such as marketing, sales, or operations. You could be in risk management or insurance.
Event organizers are also involved in planning, coordinating and negotiating various activities. This contains:
- Find and reserve suitable seats.
- Review insurance contracts, licenses, and health and safety compliance.
- Organize invitations and advertisements.
- Processing of registrations and payments (often done online)
- Organization of accommodation and meals.
They are often required to help plan the speakers, workshops and social activities related to the conferences.
Sometimes they have to get the technical equipment that the lecturers need and arrange for it to be set up. This can include video players, computers, internet access, specialized lighting and sound systems. You could also be responsible for organizing the transportation of the speakers.
In addition to the planning work, organizers must ensure that everything runs smoothly and that the budget is adhered to. They often visit the exhibition or conference, oversee the registration, control the speakers and make sure that events take place on …