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Eight free alternatives to Trello for managing tasks and teams

26 mayo, 2021

Trello was just sold for a not inconsiderable sum of $ 425 million. The popular productivity app already has 19 million registered users and is considered by many to be one of the best apps for apply the Kanban method to organize tasks. This does not mean that it is the only one, there are many similar options.

If you are a Trello user and you are concerned that once the service becomes Atlassian it will stop having a free plan, or you simply want to know what alternatives you have that work similarly with a large multi-column board and cards, we leave you some solutions that are free and others that are also open source and you can host yourself.

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Kanbanflowboard 1000

KanbanFlow, as its name makes it clear, is a Kanban board that allows you to organize your work in a visual way and helps you simplify team communication to increase your productivity. It is an extremely simple application that focuses entirely on the popular productivity technique.

You can create different boards that are arranged vertically In tabs and to each board you can add different columns into which you can add cards. Those cards can have different colors and assigned team members. You can add task lists and sub-tasks.

You have several things that you don’t get in Trello, such as the ability to add a task limit to a column to keep some projects more focused and avoid overusing multitasking. You have filters that allow you to only look at the cards according to a color, label, user or expiration date. You have recurring tasks that repeat automatically. And, you have integration with Dropbox, Box and Google Drive.

KanbanFlow is free with no time or user limit and also integrates a Pomodoro clock with statistics. They also have a payment plan that includes much more extensive reporting and analytics. Of course, you do not have native applications, but you can access everything from the web either from a computer or mobile device.


Hero Devices

Archmule is a cool and pretty simplified alternative to Trello. It works the same way, a large board with columns from which you can drag different tasks in the form of cards. You also have a home page that shows you a summary with the most important of each update of each team or project that you follow.

With Archmule you can create private or public projects and share them with the world. Here you can see an example of what they look like and how you can interact with them. Archmule is quite social, boards offer the option to “follow” or “like”. In addition to this, you have a space to chat with the members of each board, the “hub” which is like a kind of mini chat.

The service is completely free and has no time limits. You can attach files, assign tasks to any team member, make comments, assign dates and organize everything in the calendar view, and there are also integrations with Slack, HipChat and Flowdock.


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Kanbanchi is a free online tool for project management, task management and team collaboration. Of course, use the visual Kanban method to organize all the boards in an interface that allows you to drag tasks from one column to another.

Kanbanchi works fully integrated with Google Drive And it’s ideal for those who use Google Apps for work. You can create an unlimited number of boards and share with an unlimited number of collaborators for free.

You can receive notifications in your email if a project is updated, you can use Google Calendar to add due dates to tasks and keep track of, you can leave comments on the cards, identify them with labels and colors, and even import your Trello boards.



Asana is a well-known project management and collaboration tool, but it wasn’t until late 2016 that it finally added Trello-style dashboards to its app. Thanks to this now it’s even easier to organize a project with Asana.

Asana has everything you would expect from an app on this list: you can have multiple projects, with multiple collaborators, on different boards with multiple sections that have their own to-do lists. Asana is free and you can use it without limits from the web or with its mobile apps.

Boards by Todoist

boards todoist

Boards is an experiment by the same folks behind the Todoist task manager, is a very simple application that applies the Kanban method to organize projects on boards with interchangeable cards.

At the moment it is only available for Windows 10 but it is emerging as a great alternative, especially due to its integration with the aforementioned Todoist.

Boards is also free and offers a simple and user-friendly interface ideal for those who are just getting acquainted with the Kanban technique for the first time and are used to simpler tools like Todoist.



Wekan is basically a Trello open source clone. At first glance it looks practically the same and the differences are minimal. If you want to see an example of exactly how it works, the project has a self-hosted public dashboard that you can view from this link.

You don’t have to trust anyone with your data with this alternative, as Wekan’s idea is that everyone hosts their own boards on their own server. This is obviously intended for more advanced users, but it is still a great collaboration tool, ideal for software development projects.


Kanban Screen

Taiga is another platform for project management designed for developers and designers who want a nice and useful tool that makes work easy to enjoy. It’s free, it’s open source, and it’s simple.

Taiga not only uses the Kanban method to manage tasks in columns, but also also uses Scrum, a methodology for software development which helps programmers to manage the development of a product efficiently. Taiga even has its own wiki with all the necessary documentation for you to implement your own version.



Kanboard is the ultra minimalist option of the group, it is also an open source tool written in PHP and available under an MIT license. It has many useful features such as the inclusion of tasks and sub-tasks, search and content filters, attachments, comments, multiple projects, reports and analytics, plugins and integrations with external services, etc.

Obviously you also have to host it yourself, but the installation is quite simple, plus uses so few resources that you can run it on a Raspberry Pi.

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