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Five Gmail filters to keep your inbox well organized

22 mayo, 2021

An average worker receives about 121 emails per day. It may seem like an acceptable figure, but we are talking about 44,165 emails per year. Little by little, these messages begin to fill the inbox, making finding the ones that really matter increasingly difficult. Fortunately, Gmail, the world’s most used email service, has us covered with its filters and rules.

Google mail allows us to establish a series of parameters to organize your inbox and have the necessary at hand and the superfluous out of sight. Getting it is very easy, you just have to know the right “recipe”.

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First of all, how do you create a filter?

Gmail filter

Creating a filter is extremely easy. Just press the wheel icon located in the upper right area, select “Settings” and then “Filters and blocked addresses”. Once there, in the lower area, you must locate “Create a filter”. If you don’t see it, press Ctrl + F and type “Create a filter”, so you will see it highlighted.

When you press it you will access the creator. This consists of 8 ingredients: From, To, Subject, Contains the words, Does not contain, Size, Contains attachments, Do not include chats. With them we can create all the recipes we want to organize the inbox.

Organize the tray with labels

Tags

One of the tricks that will help you have the most organized inbox is use the tags. With them you can mark the different emails that come to you to see at a glance what they are about. The first thing you should do is create a label, for which you must go to Settings> Labels> Create a label.

Create as many as you want (newsletters, advertising, invoices, important emails, names of clients you work with, etc.) and put a different color on each one. When you have them ready, go to the filters section and write the following:

  1. From: Correo1@gmail.com (if you add a comma you can add as many addresses as you want: Correo1@gmail.com, Correo2@gmail.com, Correo3@gmail.com)
  2. Click on “Next”.
  3. Where it says “Apply a label” choose the label you have created.
  4. Optional: if you don’t want the email to appear in the inbox and go directly to the label section, check the “Skip Received (Archive)” box.

Tags can be nested within other tags. You could have a main tag that was “Invoices” and nest “Internet”, “Electricity”, “Water”, “Gas” in them, for example.

Send to the trash everything that doesn’t interest you

Trash filter

If there is a sender who does not stop sending you emails that do not interest you and you do not know how to unsubscribe, create a filter to send your emails to the trash..

  1. From: Correo1@gmail.com (if you add a comma you can add as many addresses as you want).
  2. Click on “Next”.
  3. Check the “Delete” box.

Everything that comes from the email addresses that you have written in the first section will go to the trash and you will never know anything more about them.

Do not forget to answer your boss

Chief courier

There are certain email addresses that are important, like your boss’s. So as not to lose control of important emailsYes, a good idea is to mark your messages as starred. So they will appear with a star in the inbox and you can easily find them in the “Featured” section of the left sidebar.

  1. From: Correodetujefe@filtrar.com (if you add a comma you can add as many addresses as you want).
  2. Click on “Next”.
  3. Check the “Star” and “Mark as important” boxes.
  4. Optional: if you want to use a label to differentiate between different bosses or clients, you can also do it using the “Apply a label” option. This way they will not only have the star but they will be differentiated with colors.

Keep track of important emails

Tracing

There is a very simple trick to keep track of the emails that should receive a reply which is add “+ followup” to the email address (eg genbeta+followup@gmail.com “). You don’t have to create a new email, just do the following:

  1. To: yourmail+followup@gmail.com
  2. Click on “next”.
  3. Where it says “Apply a label” choose the label you have created for the monitoring or create one.
  4. Optional: if you don’t want the email to appear in the inbox and go directly to the label section, check the “Skip Received (Archive)” box.

Now, whenever you send an email that you should be aware of, put in the blind copy (Bcc) field your address + followup, so you will get a copy of the labeled email. You just have to be aware of that label and check it every day to see if there are any news.

Gather all your emails into a single filtered inbox

Secondary account

If you have several emails (one personal, one from work, one that you use for online purchases, etc.), you can bring them all together in a single filtered inbox. You just have to follow the following steps:

  1. Create a redirect in secondary addresses to your personal email. Here are the processes for Gmail and Outlook.
  2. (In your main account) From: addresssecundaria@correo.com
  3. Click “Next”
  4. Where it says “Apply a label” choose the label you have created or create a new one.
  5. Optional: if you don’t want the email to appear in the inbox and go directly to the label section, check the “Skip Received (Archive)” box.

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