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how to free up space without losing your files

22 mayo, 2021

iCloud is the apple cloud service, through which iOS and macOS can be synchronized, and thanks to which we can store our backup copies. Unfortunately, Apple isn’t overly generous with free space, which is restricted to just 5GB.

For those who need free up iCloud space, but do not want to lose your files, we bring this guide in which we explain the process of removing content to earn some gigs, without giving up our most important files.

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What is stored in iCloud?

Icloud Pc

Before you start tapping iCloud, it’s a good idea to know what files does it host. First of all, iCloud storage is divided into four categories, copies, documents, mail and messages. These sections cover practically all the content of our applications for iPhone and macOS.

The section of copies is one of the most occupied, since it houses the data of the photo library and the backup of WhatsApp, two services that can kill the 5 GB that iCloud offers quite simply.

The iCloud cloud allows us to integrate files between iOS and macOS. Backup of applications and services found on both systems are common

In the same way, iCloud stores information related to our contacts, calendars, mail, applications … Although the space this occupies is minimal. Also, both on iOS and macOS we can select the services that are copied and those that are not, to play around with the occupied space.

How to free up space in iCloud from macOS and PC

Icloud Space

The process of freeing up space in iCloud is practically identical on macOS and Windows, the only difference is the way to access iCloud. If we have macOS, we can do it from the system settings.

  • System preferences

  • iCloud

  • Manage

In the event that our PC runs Windows, we only have to download iCloud for Windows, run the .exe that opens, and we will access the same interface that we find in macOS.

Icloud Interface The iCloud interface is identical on macOS and Windows.

On the main screen we will find the list of applications using iCloud on the Mac, being able to activate or stop the synchronization of the services that we are seeing. If we stop syncing, we will stop occupying this space in iCloud.

If we go to the “manage” section we can erase all the data of the applications that are in iCloud, although we will lose the files along the way, and this is not what we are looking for.

Delete iCloud data

The main problem that we find in macOS is that It gives us the option to delete the data from the computer and keep a copy in iCloud, but not vice versa. That is, if we want to save space in iCloud and keep our files on the computer, we will have no choice but to make a local backup.

Taking into account that the weight that the backup copies of the applications occupy is minimal, and that the largest bulk falls on the WhatsApp photo library and backup, we have no choice but to dump multimedia files to our PC or Mac if we want to save space.

Speaking clearly, if you really want to save space in your iCloud account, you must empty the multimedia to your computer or Mac, and stop synchronizing large files such as those stored in the photo library

The first option we have is to transfer our photographs and heavy files to the PC using manual iTunes backup, and the second, transfer these multimedia files to any folder on the PC or Mac.

Similarly, if we use macOS, we can dump the contents of the iCloud Drive folder to any other folder, in order to save some space (depending on how many files we have saved here).

Icloud Drive By dumping the content of iCloud Drive in another folder and deleting its content later, we will save some space

If in addition to making a local copy you need or want back up to the cloudYou can use services like Google Photos, which has a good desktop service and a fairly solvent iOS application, or Dropbox, if you have files in different formats.

From iOS we have a little more margin

Configure Icloud

If we want to free up space from the iPhone (or iPad), we have a little more room for movement, since with this device we can delete iCloud data keeping files locally. We just have to go to the iCloud settings to see the space that each application or service is occupying.

Managing iCloud data from the iPhone is quite comfortable, and we also have some extra options

When you want to delete the iCloud files of any of these applications, you just have to do it manually in the list of applications that appears after clicking on manage storage, or stop the synchronization with the colorful green button that appears next to them.

Icloud Data iOS does allow us to erase the iCloud data by keeping the files on the phone

As we anticipated, from the iPhone we can eliminate the space occupied by applications in iCloud, but keep your data on the iPhone. In short, saving space in iCloud is not an easy task, but you can resort to certain tricks to make your life easier.

  • Make local backups in iTunes, or move your files to folders on your PC or Mac so that they are saved on your computer and not in iCloud.

  • Use cloud services like Google Photos to be able to unsynchronize your photo library and remove your data from iCloud.

  • Don’t save large files on iCloud Drive (macOS) or Files (iOS).